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Privacy Policy

This Privacy Policy explains how information is collected, used, and disclosed by EHTEL and applies to information collected when you use or access the EHTEL website or when your information is submitted at the occasion of events EHTEL is organising.

We respect the privacy rights of users and recognize the importance of protecting information collected about you.

Please read the following carefully to understand how we will collect, use, and maintain your personal information. It also describes your choices regarding the use, access, and correction of your personal information.

Changing our Policy

We may change this Privacy Policy from time to time. If we make any changes, we will revise the "Last Updated" date at the end of this Privacy Policy and, in some cases, we may provide you with additional notice (such as adding a statement to our homepage or sending you an email notification). If there are material changes to this Privacy Policy, we will notify you more directly by email or means of a notice on the home page prior to the change becoming effective. We encourage you to review our Privacy Policy whenever you access the EHTEL website to stay informed about our information practices and the ways you can help protect your privacy.

If you have any questions regarding this Privacy Policy or disagree with any changes to this Privacy Policy and do not wish your information to be subject to the revised Privacy Policy, you will need to send an email with subject "EHTEL distribution update" to subscriptions [at]

Information Collected
We may collect certain user information (including personal information) in the following ways:

  • Information You Provide To Us. We collect information you provide directly to us when your organisation is joining EHTEL and you ask us to be registered as contact person, when registering to an event we organize, when exchanging business cards or emails.
    The types of information we may collect directly from you include your name, email address, postal address, phone number, employer's name, job title, your registration for and attendance at events, your newsletter subscriptions, as well as any contact or other information you choose to provide.
    When you register to an event we organise, we may additionally ask you and register your diet preference and ID details (i.e. document number, date of birth).
  • Information Collected by Cookies and Other Tracking Technologies: So far, our website doesn't use cookies or any other tracking technologies.

Use of Information

Your data stay with us and are securely protected.

  • We will only communicate with you when we've information interesting to share with you;
  • The only thing we may try and sell you will be about
    • the organisation you work for to join EHTEL
    • participation fee for events we are organising
    • EHTELconnect services as proposed at
  • We will not share your data with anybody else or pass it on to third parties.

Global Data Privacy Protection
EHTEL uses model contract clauses as the basis for it's approach to global data privacy protection and compliance with the EU Data Protection Directive 95/46/ECand its successor, the Regulation (EU) 2016/679. These contractual clauses provide adequate safeguards with respect to the protection of the privacy and fundamental rights and freedoms of individuals and as regards the exercise of the corresponding rights.

Currently, the information we have about you cannot be accessed on-line. You may access it therefore by sending an email with subject "Request for personal information access" to subscriptions [at]
When our new website and is contact form will be operational (end 2018), it will be possible for you to access your profile information, our event and newsletter information through the use of an individual user ID and password. To protect the confidentiality of personal information, we strongly suggest that you keep your password confidential and that you do not disclose it to any other person. Please advise us immediately if you believe your password has been compromised in any way by emailing us at In addition, always log out and close your browser when you finish your session to ensure additional security for your profile. Please note that we will never ask you to disclose your password to us.

If you have any questions about the security of your personal information, you can contact us at subscriptions [at]

Your Choices

Currently, if your address has changed or to unsubscribe, you may send an email with subject "EHTEL distribution update" to subscriptions [at]

Account Information and Retention. When our new website and is contact form will be operational (end 2018), it will be possible for you to update, correct, or delete information about you at any time by logging into your profile and modifying your information, or by emailing us at subscriptions [at]

We will retain your personal information for the period necessary to provide you with our services.

Promotional and Newsletter Communications. You may opt out of receiving promotional and newsletter emails from EHTEL by following the unsubscribe instructions provided in those emails. You may also opt-out of receiving promotional emails and other promotional communications from us at any time by emailing subscriptions [at] with your specific request.

Links to Third-Party Websites

We may place links on the EHTEL website and social network messages. When you click on a link to a third-party website from our website, your activity and use on the linked website is governed by that website's policies, not by those of EHTEL. We encourage you to review the privacy and user policies of such third-party websites.

Contacting Us
Any questions about this Privacy Policy should be addressed to subscriptions [at] or to:
EHTEL a.i.s.b.l.
168, avenue de Tervuren, box 2
1150 Brussels

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